Upwork paid test projects for freelancers
I recently began a fixed-price contract on Upwork with a new client last week. Although it was a test project, and I am not a big fan of test projects since I am not a beginner in multimedia content creation (writing, video editing, & design). I opine that my portfolio, experience, and profile (CV) are sufficient to show most clients I can get their job well done, so I typically charge a peppercorn rate for test projects when requested by a prospective client. Back to my story, the client and I agreed on a small fee for me to complete a sample piece. After submitting the work, the client was pleased and ready to proceed with the project.
This trial project reminded me that a test project on Upwork or anywhere isn’t just about proving your skills to a prospective client. As a freelancer, it is also an opportunity for you to assess the project more closely and gauge the client’s communication style, observe any unmentioned requirements that might surface, and evaluate the actual project demands. Experience helps me estimate fixed prices for contracts, but sometimes some projects, especially when the client is not fully decided, can become more complex or simpler than what you guys initially discussed. Taking a trial project can save both parties from potential misunderstandings down the line.
In my case, the trial project revealed that the scope was much broader than I had anticipated. The client continued to share additional details and concise descriptions of how they wanted specific parts to look and feel, each time adding a new layer of complexity. To deliver the level of sophistication they wanted, I quickly realised that the project would take about five times more hours than I initially estimated.
Seeing the intensity of the project prompted me to consider shifting from a fixed-price contract to an hourly one. Here’s why: hourly contracts allow for more flexibility and fairer compensation when a project’s requirements are likely to evolve. Working with creative clients often means they’ll come up with new ideas as the project progresses, and hourly billing helps accommodate these changes without needing to renegotiate fees constantly. Otherwise, fixed-price projects can hit roadblocks, with freelancers feeling underpaid or frustrated by frequent scope adjustments. This may lead to extra charges that can feel cumbersome for clients.
After explaining my reasoning to the client, I proposed switching to an hourly rate. The client understood my perspective but wanted to negotiate the rate. We discussed it and reached an agreement that worked for both of us.
Critical takeaways for freelancers and entrepreneurs
1. Test projects aren’t just for clients to assess you — they help you understand the project’s actual demands, the client’s style, and whether the scope aligns with initial discussions.
2. Creative or complex projects often benefit from an hourly model, providing flexibility and fair compensation when scope changes arise. This setup helps maintain good rapport and satisfaction for both parties.
3. Don’t hesitate to renegotiate terms if the project scope changes. Clients often respect professionalism and transparency; clear communication can prevent frustrations later.
4. If the client or project may evolve, consider draughting terms that allow for scope adjustments. Setting expectations upfront can make the transition smoother if adjustments are needed.
Every project is a learning opportunity, and carefully navigating these early contract phases can lead to long-term, rewarding partnerships. It’s impossible not to undercharge or overcharge on a fixed contract, but it works provided the client and freelancer can reach a consensus and the project scope is straightforward and does not keep changing. If not, the hourly contract is way better, as you get paid for your effort on a task. However, your client must trust you somewhat, not to abuse or be unreasonably excessive. A more flexible pricing model often saves you and the client the inconvenience of renegotiating every new task afresh.
